How To Pay Yourself First

How To Pay Yourself First: At Peace With MoneyI use the hashtag #PayYourselfFirst all the time, but what does it really mean to pay yourself first? It’s a core aspect of Profit First philosophy. It’s also an important part of how I organize my own personal finances. I want to make sure all my readers know how to pay themselves first, in their business and personal finances, so let’s dive in.

Keep What You Earn

“Paying yourself first” is about having a system in place to make sure that you get to keep a portion of your earnings. In my last post on automation, I talked about David Bach’s book, The Automatic Millionaire. Bach includes the concept of paying yourself first in this book and applies it to personal finances. He suggests setting aside savings right off the top of every paycheck, even before breaking it down for living expenses. Users of this system do quite literally pay themselves first! In his system, the money goes to retirement savings accounts, but the system can be adjusted in both business and personal finances to fit your own needs.  Taking a cut for yourself from each paycheck is and important but easily forgotten practice.

Beyond Corporate

So, how does this apply to solopreneurs? If you’re working outside the corporate world, you’re probably working without health and retirement benefits. This is all the more reason to set up a system to take care of these needs. Setting aside money to address health and retirement costs is important for many people, but especially so if your main source of funding for both is your own business. 

How to Pay Yourself First: At Peace With Money

I always say I want to help my clients work with the Profit First system to align their business profits with their life goals, and I assume one of those goals is to support yourself in your health and retirement! Every financial aspect of your business can be set up with this in mind. Your products should be priced appropriately so that you earn something for yourself, rather than just simply covering costs. A part of that money should be invested into your future and your healthcare fund. This is the Profit First system at its core. This is what I want to help solopreneurs work towards with their businesses.

Take a look at your personal and business money systems and ask yourself, do you pay yourself first? Are you setting aside money to support and reward yourself? If you’re interested in more on this topic, I highly suggest downloading the first 5 chapters of the Profit First book through my website.

 

Angela

Image Sources:  Alisa Anton, zixuan Fu

Business Expenses Are Not Free

Business Expenses Aren't Free: At Peace With Money

There is a common misconception among business owners: thinking that “I will write that off as a business expense” means it’s free. Let’s bust this myth! Our business (and bottom lines) will be all the better for it. 

Why Do We Think This?

The root of this misconception probably stems from our experiences as employees of larger companies. As an employee, business expenses are often “free” in that you get reimbursed for them or your company is covering the expense. However, now that you own your business, the expense is included in your bottom line. Business expenses no longer disappear into the ether of corporate bureaucracy – owning a small business means every expense shows up. 

A New Way to Think About Business Expenses

It’s true that as a business owner, you do get a tax write-off for business expenses. But it is also true that an expense is still an expense; the money still leaves your accounts. It’s important that, as business owners, we rewire our brains to recognize this. Business expenses are not equal to receiving things for free. Free stuff is still the best option!

Business Expense Advice: At Peace With MoneyRecognizing this may mean we need to reexamine our approach with expenses in general. When making a purchase, it’s important to ask yourself, “Is this expense actually adding value to my business? Do I really need this?”. Often we are pressured into spending money on our businesses that we don’t really need to, especially when starting out. Evaluating our priorities and finding financial clarity in our businesses can be a helpful step in the right direction. 

As my final tip, I’d like to present a favorite Profit First strategy of mine. Ask yourself, “Can I wait just one more day to make this purchase?” This simple question can again help you in evaluating your financial priorities, and buy you more time to get your business finances in order. 

 


Angela

Images: rawpixel.com , Brooke Lark

Three Money Myths to Avoid When Starting a Small Business

Avoid These Three Money Myths: At Peace with Money

If you’ve ever expressed interest in starting your own business, you’ve probably come across a lot of money myths designed to discourage you. I’ve busted three of the most common ones below. Here are some ways to avoid the pitfalls they warn of:

“You have spend money to make money.”

One of the most common money myths would have you believe you need a lot of capital to get a business venture off the ground. The great thing about starting a small business is that it can be just that – small. You don’t need a lot of money to start testing out your business idea now, and you can always scale up later.

It also depends on what type of business you’re looking to start. Service-based business may not call for any upfront investments in materials or supplies. Craft business may be able to source up-cycled materials at lower costs. The possibilities for starting business without a lot of money are numerous. For more reading on this subject, I suggest The Toilet Paper Entrepreneur.

“You have to look successful to be successful.”

This money myth is sort of the “keeping-up-with-the-Joneses”  mindset of the business world, and many fall victim to it. Just the other day, I was listening to Hilary Hendershott’s Profit Boss podcast, and she was discussing an earlier part of her career in the mortgage business. She felt that in order to be a successful professional, she needed to project a certain image. She ended up spending all her money to keep up her appearances, and eventually had to turn it around and re-evaluate her financial priorities.

Ultimately, she learned an important lesson – success can come without material trappings. You don’t need to get caught up in spending your startup cash on the best technology or a new car, and you certainly don’t need to fret because your office doesn’t look like Google HQ yet. (Anyway, does anyone actually use those nap pods?) Evaluate what success means to you, and make sure every dollar you spend in your business serves a purpose that agrees with your goals and values.

“Your income becomes less dependable.”

This is a myth-bust within a myth bust! In a Wisebread article on this same topic, I read, “As a business owner, I seemed to have little or no control over my income. I worked hard all the time trying to bring in income and win new business. Sometimes there was a lot of income, but sometimes there was none, despite my best efforts. My income ultimately depended on fickle customer decisions and economic forces beyond my control. Income for small business owners can be quite volatile.”

Clearly, this particular business owner was using the GAAP (Generally Accepted Accounting Principles) Formula, rather than the Profit First formula. Profit First asserts that Sales – Profit = Expenses. This equation lets business owners create a system to stabilize their income and plan for incoming expenses. The author above probably would have benefited from the free download of the first 5 chapters of the Profit First book! I know I definitely could have benefited from Profit First when I was just starting out as a small business owner. 

If you’re looking for more reading on this topic, definitely download those chapters and read through my other blog posts! If you think you can benefit from some one on one help with your business finances, schedule a curiosity call with me. I wish you the best business beginnings – don’t let these money myths stand in your way!


Angela

Image sources: Thought Catalog, JoelValve

How to Boost Your Revenue Now!

Boost Your Revenue Now! At Peace With Money

Alright, I’ll just come out and say it: invoice your customers! I know it sounds obvious, but you would be surprised how many business owners put off that task of invoicing their customers. Doing just that can help you boost your revenue immediately.

You know your business needs cash flow to survive. You cannot pay yourself or your bills or buy the things you need to keep your business moving forward if you don’t have the cash flow. Invoicing your customers is your way to secure that cash.

Invoicing

If you’re running your business with recurring billing, or better yet, recurring automatic payments, then you already understand the power and importance of invoicing. With that type of system you can better plan for your revenue stream and upcoming expenses. In contrast, if you are doing any type of project-based or one-off billing, you need a system in place to get your invoices out to your customers as soon as possible. It’s likely that your customer will sit on that invoice for a couple of weeks before they bother to get it paid. All the more reason to invoice them as quickly as you can!

The Follow-Up

After you send the invoice, follow up with the customer to make sure you get paid. Again having a system in place comes in handy here. If you don’t get payment within a few days, resend the invoice, send a reminder or call them and ask for payment. Calling gets results. As a bookkeeper, I know which vendors are going to call me to ask for payments and which aren’t, so I pay those that don’t ask last.

Boost Your Revenue Now! At Peace With MoneyYou need to be the one following up to get paid. If you truly don’t like this part of your business, ask yourself why. After all, you started a business to make an income, you are offering a product you believe in, and your customer benefits from your product. You deserve to be compensated!

The main takeaway here – to boost your revenue immediately, get a system in place for invoicing and following up with your customers. If you need help putting together an invoice system, maybe it’s time to work with a profit strategist. You know where to find me!


Angela

Image Sources: 1, 2

My Profit First Story

My Profit First Story - Angela Keller, At Peace With Money

How did I get started with Profit First? Well, prior to starting my bookkeeping business, I was a mompreneuer jewelry designer for 11 years. I had a lot of good customers, and supplied a number of retail stores with jewelry including several museums across the country. I frequently had people work for me to help put together jewelry for my orders and for individual shows. By all counts, I was successful.

There was just one problem – I never seemed to make any money. Instead, I was always spending money on more supplies, or chasing the next big order or next big venue that was going to help me make some “real money.” In reality, I’m pretty sure my employees made more than I did! When my husband and I started talking about how to pay for college for our oldest daughter, I knew I was going to have to do something else in order to bring the cash we needed.

Enter Profit First

In the process of establishing my business as a bookkeeper, I came across the book Profit First. This book was a game-changer for me; it taught me how to manage my cash in order to actually get paid as a business owner. The concepts of this book strongly resonated with the struggles I faced while running my small jewelry business.

My Profit First Story and Why I Help Solopreneurs: At Peace With Money

I know many solopreneurs and small business owners could benefit from these systems, and as a bookkeeper, I am in a great position to help make that happen. I use the Profit First system in my own business and have implemented it with some of my clients. In my own life, it’s given me the peace of mind to know I’m able to pay the college bills for our second daughter, have money available for estimated tax payments, and my SEP IRA. With my clients, particularly those with varying income, I have used the Profit First system to help them overcome challenges like repaying lines of credit, accumulating a buffer in their tax account, and creating a plan to smooth out the ups and downs of the owner’s income. 

Whether you decide to implement this system on your own, or find you need the help of an accountability partner, you need to read Profit First and start using the system. The sooner you do, the sooner you can become permanently profitable! You can download the first five chapters at the bottom of my home page, and read more about the Profit First services I offer. I know the system can help you find the profit in your business.


Angela

Profit First Overview

The Profit First formula is the opposite of Generally Accepted Accounting Principles or GAAP, which determines a business’s profit is Sales – Expenses = Profit.  Simple, logical and clear. Unfortunately, it’s a lie. The formula, while logically accurate, does not account for human behavior. In the GAAP formula profit is a left over, a final consideration, something that is hopefully a nice surprise at the end of the year. Alas, the profit is rarely there and the business continues on its check to check survival.
Sales – Expenses = Profit Sales – Profit = Expenses
With Profit First you to flip the formula to Sales – Profit = Expenses. Logically the math is the same, but from the stand point of the entrepreneur’s behavior it is radically different. With Profit First, you take a predetermined percentage of profit from every sale first, and only the remainder is available for expenses.

PARKINSON’S LAW

Author and historian C. Northcote Parkinson theorized that our demand for a resource increases to meet the supply of it. That is why when we are given two weeks to do a project it takes two weeks, and when we are given eight weeks to do the same project it takes eight weeks. That is why when given $1,000 to complete our work we get it done with $1,000 and when given $10,000 to complete the same work, it takes $10,000. Profit First makes Parkinson’s Law an asset. By taking profit first the money available for expenses lessens, and we are forced to find ways to get the same things done for less money.

BANK BALANCE ACCOUNTING

Most entrepreneurs don’t have the time or gumption to read the different accounting statements necessary to manage the financial aspect of their business. Theoretically you should review and correlate your Income Statement, Balance Sheet and Cash Flow Statement monthly (or more frequently), but few entrepreneurs do. Most resort to “bank balance accounting,” where we check our bank balance every day and make financial decisions based upon what we see. Per Parkinson’s Law, we consume what we see in our bank account. Profit First encourages the entrepreneur to continue “bank balance accounting” by first allocating money to profit (and other accounts) so that the entrepreneur sees the actual portion of deposits that are available for expenses and they automatically adjust their spending accordingly.

DON’T CHANGE HABITS, LEVERAGE THEM

Many entrepreneurs try to force themselves to become better at accounting and to become more disciplined in their fiscal management by pure willpower. But just like a muscle, willpower can be drained. And in a moment of financial stress or bigger than expected expenses the entrepreneur will break their own fiscal rules and spend the money they have. The Profit First principle does not try to change your habits (that is nearly impossible to do), Profit First works with your existing habits. By first allocating money to different accounts, and then removing the temptation to “borrow” from yourself, your business will become fiscally strong and you will benefit from regular profit distributions

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